SERVICES

HOMEOWNERS ASSOCIATION MANAGEMENT

At Lighthouse Property Management, we take a better approach to management than the rest.

Our founder and C.E.O., J. Lloyd Keith pioneered the FULL-SERVICE TEAM MANAGEMENT PLAN, which delivers the most comprehensive and personalized management solutions. With TEAM Management, your association receives a team of professionals, who work closely with the Board of Directors to achieve the goals of the association. We believe your home is your investment, so Management Teams treat your needs with urgency and an attention to detail that is unsurpassed.

Always Learning and Improving

We know that in order to improve our services, we need feedback from our clients on a regular basis. That’s why we send out periodic reviews to every Association that we manage. The optimal operation of our company thrives on this important tool; without it we would be just like all the rest.

Homeowners Association Services:

  • Maintain Corporate Records Book
  • Maintain Association Records and Files
  • Storage of Association Records and Files
  • Prepare Violation Notices
  • Act as Municipality Liaison
  • Administer Request of Modification (ARB)
  • Prepare Draft Policy and Procedures for BOD review
  • Advanced Technology-Equipped Offices
  • Provide on-site management office conference rooms
  • Distribute Pool and Association Management Keys
  • Provide Community Inspections
  • File Annually with the Department of Corporations
  • Project Consulting
  • Project Management
  • Provide Property Management
  • Provide Administrative Assistance
  • Provide Maintenance Personnel (as requested)
  • Prepare/ Mail Meeting Notices
  • Attend Regular Board of Directors Meeting
  • Draft Annual Meeting Minutes
  • Maintain Owners Roster
  • Distribute Resale/Rental Applications
  • Resale/Rental Interview
  • Prepare Approval Certificate of Resale/Rental
  • Respond to Condo/HOA/POA Questionnaire
  • Verify and Distribute Estoppel Information
  • Coordinate Activity with Association Attorney
  • Meeting with Association Attorney

Some of our Satisfied Customers...

  • "I recommended Lighthouse to a friend at another Association because we are so pleased with their services."
    Venice Association President
  • "What a difference your company and staff are – refreshing!"
    Sarasota Board Member
  • "Thanks to you for your always friendly and efficient assistance. You both are a great team to keep things humming — I know it is not an easy task!"
    Osprey Board Member

FULL SERVICE CONDOMINIUM & CO-OP MANAGEMENT SERVICES

At Lighthouse Property Management, we understand the complexities of managing Condominiums & Co-Ops; from the share of amenities, & beautiful common areas to structural soundness & security, we take a better approach to management than the rest. Our founder and C.E.O., J. Lloyd Keith pioneered the FULL-SERVICE TEAM MANAGEMENT PLAN, which delivers the most comprehensive and personalized management solutions.

With TEAM Management, your association receives a team of professionals, who work closely with the Board of Directors to achieve the goals of the association. We believe your home is your investment, so our Management Teams are held to the highest of standards, in order to optimize your property’s value.

Because we offer over 30 years of experience in Condominium Management, we can provide your association with our economies of scale, so that you receive the best possible rates for necessary services. When you’ve been in this industry as long as we have, you develop relationships with the best attorneys, C.P.A.’s, Engineers, Architects Security Companies & Insurance Professionals; we know who you can trust.

Our Full-Service Condominium & Cooperative Association Management Services Include:

  • Provide Property Management
  • Provide Administrative Assistance
  • Provide Maintenance Personnel (as requested)
  • Prepare Violation Notices
  • Prepare/ Mail Meeting Notices
  • Attend Regular Board of Directors Meeting
  • Draft Annual Meeting Minutes
  • Maintain Owners Roster
  • Distribute Resale/Rental Applications
  • Resale/Rental Interview
  • Prepare Approval Certificate of Resale/Rental
  • Verify and Distribute Estoppel Information
  • Coordinate Activity with Association Attorney
  • Meeting with Association Attorney
  • Maintain Corporate Records Book
  • Maintain Association Records and Files
  • Storage of Association Records and Files
  • Prepare Violation Notices
  • Act as Municipality Liaison
  • Administer Request of Modification (ARB)
  • Prepare Draft Policy and Procedures for BOD review
  • Advanced Technology-Equipped Offices
  • Provide on-site management office conference rooms
  • Distribute Pool and Association Management Keys
  • Provide Community Inspections
  • File Annually with the Department of Corporations
  • Project Consulting
  • Project Management

WORK WITH US

Click Here to Request a Management Proposal

FINANCIAL MANAGEMENT SERVICES

The Lighthouse Property Management Accounting Staff provides comprehensive financial services of the highest quality. The financial stability of your Association is one of our highest priorities. Our experienced staff of accountants, bookkeepers, A/P-A/R Department, and Collections Manager are all equipped with an expert level of professionalism. At Lighthouse, we utilize a meticulous Checks & Balance System, with complete transparency, so that you can be assured your fiscal matters are secure .

Financial Services

  • Furnish monthly financial statements for the Association on an accrual basis in accordance with Generally Accepted Accounting Principles.
  • Prepare prompt disbursement and payment of all obligations and expenditures for the Association.
  • Provide information for filing governmental agencies forms, reports and returns including Federal and State Income tax.
  • Prepare monthly, quarterly, semi-annual and/or annual billings for the maintenance fees of the Association’s members.
  • Bill, collect and receive, in the name of the Association, all budgeted maintenance and reserve fees.
  • Initiate a standardized written “Collection Policy’ established cooperatively by Lighthouse Property Management, your documents, Florida Statutes, legal review and the Board of Directors. Follow-up on all delinquent accounts.
  • Maintain a proper accounting of Reserve Component activity for the Association.
  • Provide assistance to any accounting firm engaged by the Board of Directors to perform required accounting or audit services.
  • Establish and maintain bank accounts in the name of the Association (e.g., Operating Accounts, Reserve Accounts, Money Market Accounts, Certificates of Deposit), as required or as necessary.

DEVELOPER SERVICES

With Lighthouse, we understand the dynamics of Developer Turnover: from customer service and budget limitations to state compliance and deadlines. The Lighthouse approach to Turnover is to work as a liaison between the Association & the Developer, creating common ground, and providing vital information to ensure a successful transition. Here’s how we achieve that goal:

  • Twelve (12) Full Charge Bookkeepers & Accountants
  • Twenty (20) Community Association Managers (CAM)
  • Fully licensed in-house security company (B-1100214) (Osprey Security)
  • Full time staff: CEO, CFO, Director of Human Resources, Director of Website, Collections Department, General Manager and Director of Marketing
  • Over seventy (70) various on-site personnel, (On-site managers, assistant managers, concierge, security, maintenance and house cleaning personnel.)

Lighthouse Property Management is fully staffed with professionals, who provide sound directives to the Association during Turnover. We work with the Developer, in order to find cost controls that will enhance the community, while remaining within Budget constraints. Lighthouse builds the Developer-Resident relationship while enhancing the Developer’s reputation. With over 30 years of experience in Turnover, Lighthouse has built long-lasting relationships with seasoned professionals in your community, whom you can trust with your financial, environmental, or engineering needs. Whatever the unique needs of your Association are, we provide you the information needed to move forward.

We want your Association to continue to be successful after Turnover as well. At Lighthouse, we are fully committed to working with your Board of Directors to ensure compliance with your documents, giving your Association sound support through Team Management. We are the only management company who gives the highest level of customer support at low, competitive prices. We invite you, at no charge, to contact us for a full comprehensive overview of the Turnover Process. Please call Lloyd Keith for an appointment: (941) 460-5560, extension #201.

PROJECT ADMINISTRATION

When it comes to executing a successful project there is so much more involved than just saying, “Do it!”

Depending on the scope of work to be done, there be may many of entities that are involved in getting the job done right.

Lighthouse Property Management’s Project Administration Division is a fee-based service that will be the point where all communication and documentation is centralized. Beginning with the first steps of visualizing the project, we will be a guide for your Association. We will advise and you help navigate through the selec-tion of engineers and architects if needed, assist you through the bidding process and selection contractors, monitor the execution of the work and, ultimately, close-out the job. Our diverse exposure to a large variety of projects affords us exper-tise beyond that of the limited role the typical Property Manager.

“It’s unwise to pay too much, but it’s worse to pay too little. When you pay too much, you lose a little money – that’s all. When you pay too little, you sometimes lose everything.

The common law of business balance prohibits paying a little and getting a lot – It can’t be done. If you deal with the lowest bidder, it is well to add something for the risk you run, and if you do that you will have enough to pay for some-thing better.”

- John Ruskin

Lighthouse will guide and advise you through every step.

  • Initiation
  • Planning
  • Funding
  • Bidding
  • Contracts
  • Permits
  • Communication
  • Inspections
  • Change Orders
  • Architect
  • Engineer
  • Contractors
  • Oversight
  • Warranties

When all is said and done, your Association will have an historical record documenting every aspect of your project that will be an invaluable resource for planning future projects.

Owners, both present and future, will be assured that their investments have been pro-fessionally maintained.

ASSOCIATION WEBSITES

Lighthouse is proud to offer community websites. Our websites offer many various features that can promote your community, while providing easy access to necessary documents requested frequently by homeowners. Also included with the community site is the availability to download the app so you can sign into your resident portal on your smartphone!

MAINTENANCE SERVICES

Maintenance PerformedIn 3 Easy Steps

When your association calls in a maintenance issue, a work order is produced and processed in 3 easy steps:

Step 1

Call us today or fill out our online request for maintenance. Within 24 hours, we will notify your property manager of the maintenance issue.

Step 2

Your management team will then create a work order and contact a vendor to make the necessary changes.

Step 3

Finally, your management team tracks the work order progress and follows up until the project is completed.

NEED WORK DONE?

Click Here to Submit a Maintenance Request

MAINTENANCE REQUEST

MANAGEMENT PROPOSAL REQUEST

Please fill out the questions below and a representative from our firm will be in contact with you within 24 hours.

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